The Mascot Collection Documents for International Horticultural Exposition 2019, Beijing, China
International Horticultural Exposition 2019, Beijing, China (hereafter referred to as Beijing Expo 2019), with its host location in Yanqing county, is a professional exposition of the highest level (A1 Category) sponsored by Beijing municipal government and organized by Chinese government, with the approval of the International Association of Horticultural Producers(AIPH/IAHP) and the permission of Bureau of International Expositions(BIE). Beijing Expo 2019 lasts for 162 days from April 2019 to Oct. 2019. Beijing Expo 2019 is expected to welcome more than 100 official exhibitors (including countries and international organizations), more than 100 other exhibitors (domestic provinces, cities and enterprises in China and abroad) and more than 16 million visitors.
Beijing Expo 2019, themed "Live Green, Live Better" and with its concept of "Integrate the Nature into Gardening, Touch the Soul with the Nature (让园艺融入自然，让自然感动心灵), "targets on "A New Level of World Horticulture and a New Model of Ecological Civilization(世界园艺新境界，生态文明新典范)."
The Beijing World Horticultural Expo Coordination Bureau now officially asks the public in China and abroad for mascot design bidding for the International Horticultural Exposition 2019, Beijing, China (hereafter referred to as mascot) and openly invites the individuals, legal persons and other organizations who are interested in submitting their bidding works.
1. Project Overview
Project name: The mascot collection for the International Horticultural Exposition 2019,Beijing,China
Organizer: Beijing World Horticultural Expo Coordination Bureau
Implementing Unit: Beijing City Sculpture Construction and Management Office;
Beijing Science Park Auction & Lender Co., Ltd.
2. Collection Requirements
(1) The mascot design shall focus on the theme of "Live Green, Live Better", while have its own horticulture features, Chinese style and international consciousness.
(2)The design shall have vivid image and prominent horticulture features. It shall be easy to memorize and identity and thus the overall design have strong visual impact and overall aesthetic.
(3) There are not limitations to the manifestations of the bidding work, however, it shall be simple, bright, vivid, interesting, ideographic and of plasticity.
(4) The bidding work shall include design sketch, material (environment-friendly) technics and so on. The bidding work shall have market development value and easy to be applied in various carriers and environment.
(5) The bidding work shall be easy for the design conversion in various carriers and thus appropriate for the application system design and production as well as market development.
(6) The bidding work shall include core graphics, standard font and color system.
(7) If the official name of this expo is applied in the design bidding work, the official full name "International Horticultural Exposition 2019,Beijing,China"or"Beijing Expo 2019" shall be used.
3. Collection Objects
The participants shall be the individuals, legal persons and other organizations who are interested in this collection.
4. Collection Contacts
Beijing Science Park Auction & Lender Co., Ltd.
Add.: Building No.6, Wanliu Guangda Xiyuan, Wanquanzhuang, Haidian District, Beijing, Post Code:100089
Contact Persons: Liang Ying, Ma Xiaohui, Fu Junyou
Those who are interested in the mascot collection activity and bidding work submission are required to download the mascot collection documents at our official website: http://www.horti-expo2019.com and fill in the registration form online from 9:00 April 27th to 16:00 June 14th 2015 (all the time in this document referred as Beijing time)
6．Composition and Quantity of the Bidding Work
6.1 Composition of the bidding work
The bidding work shall include paper document and electronic document.
6.1.1 Paper documents
（1）Bidding work：The size of the bidding work shall be in A4 landscape orientation with 2cm margin on top for serial number and 4cm margin on bottom for the topic and caption within 200 characters. The center space shall be the bidding design and other sketches. Each bidding work shall be on separate paper and shall not be mounted.
（2）Intellectual property statement
6.1.2 Electronic document
The participant shall also provide the electronic document of the bidding work. The electronic document carrier could be CD or other removable storage medium. The bidding work shall be in 300 dpi.
6.2 Quantity of the bidding work
The bidding work submitted shall be in two copies
7. Signing of the Bidding Work
7.1 The reverse side of the bidding work shall be marked with participant's name, gender, ID/Military Officer Certificate/passport number. Otherwise, it shall be considered as invalid.
Reminder: the participant shall guarantee the accuracy of the name, organization name, and ID/Military officer certificate/passport number. In case of failure to receive prize due to the wrong information provided, the participant shall undertake all the responsibilities.
7.2 Intellectual property announcement
The intellectual property announcement of the bidding work (mascot name and naming explanations) shall in accordance with the regulations of the mascot collection documents.
Reminder: If the participant fails to provide the intellectual property announcement or the announcement content does not accord with the regulations of the mascot collection document, the bidding work he/she submitted shall be considered as invalid.
8.1 Submission time: from the date of the announcement till 16:00 June 14th, 2015.
8.2 Submission ways
The submission shall be in either personal submission or by postal submission. The organizer will not accept any other submission ways except the above mentioned.
Personal submission time: 9:00-11:30,13:30-16:00 every working day before May 22nd. 9:00-11:30, 13:30-16:00 daily from May 23rd till June 14th, 2015.
8.3 Submission place:
Beijing Science Park Auction & Lender Co., Ltd.
Add: Building No.6, Wanliu Guangda Xiyuan, Wanquanzhuang, Haidian District, Beijing, 100089.
Recipients: Liang Ying, Ma Xiaohui, Fu Junyou
8.4 Seal and mark
The bidding work shall be sealed with a seal envelope marked clearly "Mascot Collection for Beijing Expo 2019."The participant's name, address and contact information shall also be clearly stated.
If more than one bidding works are submitted, the quantity of the bidding works shall be marked on the envelop
8.5The deadline for the submission is by 16:00 June 14th, 2015. Any bidding works that fail to submit by this time shall not be accepted by the organizer.
All the bidding works will not be returned and thus the participant shall keep their own copy.
9.1 Evaluation committee
The organizer will set up an evaluation committee to evaluate all the submitted bidding works. In accordance with objective, equal and impartial principles, the evaluation committee will make independent evaluation and voting for the submitted bidding works.
9.2 Evaluation method
There will be one first-prize, two second-prize, three third-prize, fifteen short-listed prizes, one hundred memorial prizes and ten organizing prizes. The award will use the open vote and successive ballots method.
9.3 Relevant explanations
9.3.1 After evaluation, if there are not prominent bidding works, the first-prize could be vacant. The organizer reserves the right to not determine the final mascot from the submitted bidding works.
9.3.2 The participant shall independently undertake all the liabilities for participation in the mascot collection event. Except the prize, the participant has no rights to get any compensation from the organizer for participation, designing, submission and transfer the intellectual property.
10. Award Setting and Prize Payment
10.1 The following prizes are set:
First Prize (1): Certificate of award and RMB 40,000;
Second Prize (2): Certificate of award and RMB 10,000 for each;
Third Prize (3): Certificate of award and RMB 5,000 for each;
Short – listed Prize (15): Certificate of award and RMB 1,000 for each;
Memorial Prize (100): Certificate of award;
Organizing Prize (10): Certificate of award.
10.2 Prize payment and receiving
The organizer will complete the evaluation within 30 days after the deadline of bidding work submission and select the awarded bidding works. The final prize, prize-winners and starting and ending time of the payment period shall be announced at the official website of Beijing Expo 2019.
If the prize winner is an organization, the invoice is required for receiving the prize. If the prize winner is an individual, the valid ID number and account information shall be provided. If the prize winner fails to receive the prize due to his/her own reasons, the prize will be automatically waived, and thus the prize will belong to the organizer.
11.1 The bidding work, its supplements and clarifications shall be in Chinese language.
11.2 The bidding work, as well as the correspondence between participant and the organizer shall be in Chinese language. The proving documents and printing documents accompanied with the bidding work could be in other languages, but a Chinese translation is required.
11.3 The oral communication language in the conference and various activities related with mascot design collection shall be Chinese.
12. Other Terms
12.1 Intellectual property
（1）The submitted bidding works will not be returned to the participants.
（2）The intellectual property for the first prize, second prize, third prize and short-listed prize belong to the organizer. The organizer reserves all the rights to use, develop, revise, authorize, permit and protect the above awarded bidding works in any ways. Meanwhile, the organizer has the right to reproduce or recreate the above awarded bidding works, while the participant has no right to share any rights and interests brought by such behaviors.
（3）The participant shall guarantee the originality of the bidding work. The bidding work itself and its main materials do not and will not infringe upon others' intellectual property or proprietary technology or commercial secrets. If the bidding work uses or contains others' intellectual property or proprietary technology or commercial secrets, the participant shall guarantee that he/she has been authorized legally, effectively and sufficiently. Any legal liabilities caused by intellectual property or proprietary technology or commercial secrets infringement shall be undertaken by the participant.
12.2 The participant shall take all the consequences if the bidding work is lost or damaged during the post. The organizer will not undertake any legal responsibilities.
12.3 Beijing Fangyuan Notary Public Office will be responsible for the notarization of the below procedures during the collection.
（1）the timeliness of the submitted bidding works, i.e. whether the bidding works are submitted before deadline;
（2）the quantity of the bidding works received;
（3）the evaluation process and results of the bidding works.
12.4 The laws and regulations of People's Republic of China shall be applied to the mascot collection activity, including the activity itself and relevant documents. Any disputes caused by the collection activity shall be presented to the relevant authorities in the organizer's area for solution.
12.5 Beijing World Horticultural Expo Coordination Bureau reserves the final interpretation rights for the mascot collection activity and its relevant documents.
12.6 The participants are automatically regarded as agree with the relevant regulations and requirements of the collection activity. In any phases, if the participants or his work is found to violate the regulations, the organizer has the rights, include but not limited to, cancel its candidate qualification, prize and claim for loss compensations, etc.
Attachment：Reference format for the bidding work
Bidding Work for the International Horticultural Exposition 2019, Beijing, China
Attached are the two copies of the design.
1. In the above form, the legal person or other organization shall fill in the organization name or all designers’ names. Besides the designers’ signature, the organization stamp is also required.
2. The awarded bidding work in the intellectual property announcement does not include the memorial prize work.
Registration Form for the International Horticultural Exposition 2019, Beijing, China
1. If the participant is a natural person, No. 2 in the above form is not required to fill in.
2. The official stamp is required forthe legal person and other organization applicants
3. The above form is a sample. The participant shall fill in the above form online and directly print it out.
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